Employment

Hours are Monday through Friday, 2:00 p.m. to 6:00 p.m. We are flexible if a candidate would prefer to work 4 days per week instead of 5 days per week. Will monitor and care for students, grades Kindergarten through 8th grade, as part of the after-school Extended Care Program. Will assist the Extended Care Director in planning and supervising daily activities with the children. Includes monitoring crafts, study hall, playground, sports on the playground or sports field, and snack time. Will exhibit appropriate classroom management methods in order to ensure that students are safe and are interacting appropriately. Some experience working with children in a daycare, day camp or educational setting helpful. Candidates must be at least 17 years of age. Candidates under the age of 18 must obtain and provide a Work Permit from their school and a Statement of Intent to Employ a Minor with a parent’s signature. $17/hour.

Will work with all St. Serra constituents (St. Serra families, parishes, alumni, and community members) to build awareness of the School’s mission and vision and obtain financial support to advance that mission and vision. The Director will create and document a strategic plan for fundraising and will develop, coordinate, and evaluate all Advancement functions. This includes the Annual Fund, Capital Campaigns, the Major Gifts Program, Pledge Program, Endowment, Tuition Assistance, Memorial Program, Event Sponsorships, and others. Will partner with the Community Events Coordinator to ensure successful Parent Teacher Organization fundraising and community cultivation events.

Job Responsibilities: 

Job responsibilities will include, but are not limited to, the following:

• Create and document a strategic plan for fundraising. Includes setting specific short-term and long-term fundraising goals. Will work closely with the Senior Principal, Director of Finance and Parish Priests to develop plans and goals.
• Meet prospective donors and supporters on a continual basis to establish effective communications with them. Conduct ongoing prospect research using all available resources.
• Will be accountable for attaining a specific number of potential donor contacts and in-person meetings. Will be accountable for meeting fundraising goals.
• Grow a major gifts program including identification, cultivation and solicitation of major donors.
• Build the planned giving program with a focus on deferred gifts such as bequest expectancies.
• Direct the annual fund program, including mailings and annual fundraising drives.
• Direct capital campaigns and other major fundraising drives.
• Work with Community Events Coordinator and parent volunteer groups to coordinate fundraising and community building events and to seek event sponsorships.
• Oversee the Advancement Department budget and provide reports as needed.
• Establish a presence in the local community by attending community events. Make public appearances/pursue opportunities to share information about St. Serra with the community.
• Oversee fundraising database and tracking systems. Maintain gift recognition and appreciation programs.
• Collaborate with staff members from Advancement, Communications, Marketing, Admissions, and PTO/Event Planning. Collaborate with volunteers and parent committees.
• Oversee creation of publications to support fundraising activities.
• Attend school-sponsored events and fully participate in the life of the school, including attending events held after normal school hours (may include evenings and weekends).
• Demonstrate professional conduct at all times. Adhere to the policies and procedures of the Diocesan Employee Handbook.

• Perform other duties as assigned.

   

Qualifications:

• Bachelor’s degree required.
• 3+ years of fundraising/advancement experience, preferably in a Catholic school or other private school setting.
• Demonstrated success in an Advancement role.
• A high degree of discretion when dealing with confidential/financial information.
• Strong written and verbal communication skills.
• Ability and willingness to work independently and as a team member.
• Strong interpersonal skills, verbal communication and written communication skills with a history of working collaboratively with others.
• Strong project management skills.
• Proficiency with MicroSoft products as well as Google mail/calendar/docs. Knowledge of fundraising databases/advancement management systems helpful.

Pay Range:

• $80,000.00 per year, depending on experience. 

Summary:
Will provide accounting, customer service, and administrative support to the Accounting Department and the Admissions Department.

Responsibilities:
Responsibilities will include, but are not limited to, the following:

• Set up tuition agreements in our Student Information System (FACTS) and answer questions from families regarding the tuition payment process.
• Monitor FACTS to ensure tuition agreements are in place for all families and appropriate billing is taking place throughout the year.
• Provide phone and email support to families regarding tuition payments. Field calls from parents regarding tuition payments and use of the FACTS platform.
• Make initial contact with families when delinquencies occur in tuition payments.
• Regularly review status of tuition payments and delinquencies with the Director of  Business & Financial Operations.
• Assist families in requesting tuition assistance and provide guidance regarding documentation needed for the process.
• Process all monthly student billing through FACTS to include extended care, Homework Club, sports and clubs, missing lunch program, incomplete service hours, etc.
• Apply all credits/adjustments/assistance to family accounts in FACTS.
• Administer/apply staff/faculty tuition discounts to FACTS.
• Work with the Admissions Department to process all student withdrawals, ensuring all outstanding balances are paid prior to issuing any refunds/credits.
• Support the Admissions Department in registrar/record-keeping responsibilities, including managing student files and managing/providing data and physical records for enrollments and withdrawals.
• Assist the Admissions Director in conducting school tours for prospective families.
• Assist the Admissions Director in planning and deploying admissions-related events, such as occasional open houses and new family gatherings.
• All employees provide morning or afternoon support for traffic duties.
• Other duties as directed by the Director of Business and Financial Operations and the Admissions Director.
• Adhere to the policies and procedures of the Diocesan Employee Handbook.

Reports To: 
Director of Business and Financial Operations

Qualifications:
Preferred candidates should demonstrate the following minimum qualifications:

• BA/BS in Accounting preferred, but not required.
• 2+ years of hands-on experience in a billing/accounts receivable role.
• Experience with FACTS Management Platform helpful.
• Admissions/registrar experience helpful.
• Strong computer skills including proficiency with Microsoft Word/Excel and Google Mail/Calendar/Docs.
• Organized and detail oriented. Excellent record-keeping skills.
• Excellent customer service and problem-solving skills. Ability to react with professionalism and confidence when dealing with parents and internal customers.
• Excellent communication skills, both oral and written. Comfortable interacting with staff, parents, and students.
• Ability to maintain a high level of confidentiality.
• Able to work collaboratively with others.

Position Status:
Position is a 12-month, benefit-eligible, non-exempt/hourly position.

Work Hours:
Monday – Friday:  7:10 a.m. – 3:10 p.m. during the school year.
During the months of June - August, work hours may be adjusted to a reduced summer schedule.
Must be available for occasional admissions-related events that take place during the evenings or weekends.
 

Wage:
$30 per hour

This position is an on-call Substitute Preschool Teacher and Substitute Preschool Teacher's Aide who can work varying hours, as needed, to fill in for staff members when they are absent from work. Greatest need is a Substitute who is flexible to work until 6:00 p.m. when needed. Requires 1-2 years of experience as a Preschool Teacher or Preschool Teacher's Aide. Also requires 12 units of early childhood education OR 6 early childhood education units, provided the candidate is continuously enrolled in at least 2 units per semester until fully qualified. Must be able to meet all other requirements of Community Care Licensing for employment in a Preschool.

Hourly rate: $20/hour